Privacy notice

Read about how we process personal data and find out about your rights.

Introduction

This notice outlines the University’s processing activities relating to the University’s Development & Alumni Relations Office and covers the following:

  • Overview
  • The basis for processing your personal data
  • Personal data we collect about you and how we use it
  • Disclosure of personal data
  • Retention of personal data
  • Your rights including access to your data
  • How to contact us

Overview

The 快猫视频 is registered as a data controller with the Information Commissioner’s Office (ICO). Our registration reference is Z6428144.

You can refer to the University’s Data Protection Policy for more information about our commitment to processing personal data in a way that is compliant with data protection legislation. This includes the Data Protection Act 2018, the UK General Data Protection Regulation (‘UK GDPR’) (as implemented by the Data Protection Act 2018), and the EU General Data Protection Regulation 2016/679.

The Data Protection Officer for the 快猫视频 is Alexandra Elliott, Head of Information Management and Compliance. If you have any queries concerning your personal data and how it is processed, you can contact the Data Protection Officer at dpo@sussex.ac.uk.

The 快猫视频 Development & Alumni Relations Office (“we”) is committed to respecting any personal data you share with us, or that we get from other organisations, and keeping it safe. We aim to be clear and transparent when we collect your data and not do anything that you would not reasonably expect.

Reference to “information” in the remainder of this document means personal data.

Your information may be used to send you details of products or services that we offer that we have identified as likely to be of interest to you, but you will only be contacted according to the preferences you submit when providing your information. If you would like to change these preferences (for example opt out of receiving some communications or change channels used for contact) at any point, you can:

  • Use the link on the bottom of the last email you received from our Development & Alumni Relations team
  • Use Study/Sussex Direct to update your preferences if you are a current student
  • Contact us on +44 (0)1273 678258 or alumni@sussex.ac.uk

The basis for processing your information

We process your information in connection with our development and alumni relations activity largely on the basis that we have legitimate interests to fulfil our mission (to advance learning and knowledge by teaching and research to the benefit of the wider community) as set out in our Royal Charter. We carefully balance our legitimate interests against your data protection rights, and we use your information in ways that you would reasonably expect with a minimal privacy impact.

The legitimate interests of the University are to:

  • Preserve and promote relationships with former students (“alumni”), supporters and friends of a leading teaching and research university with the purpose of serving an increasingly global society
  • Reach our goal of nurturing life-long mutually beneficial relationships between the University and our alumni, supporters and friends
  • Fulfil our responsibility, as a charity and as required under 10(8) of our Royal Charter, to fundraise from philanthropic individuals and organisations, while making judicious use of the University’s limited fundraising resources
  • Elicit non-financial support, such as careers advice to students and help with student recruitment
  • Advertise and promote alumni and supporter events and reunions
  • Distribute University mailings, e.g. magazines, alumni newsletters, annual reports, and message forwarding (without unlawfully disclosing your information)
  • Promote benefits and services available to alumni from the University or selected third parties
  • Where we collect information about you from

    We collect information in the following ways:

    When you leave a course of study at the 快猫视频, the Institute of Development Studies or the Brighton and Sussex Medical School

    Your information may be transferred to the Development & Alumni Relations Office database (“alumni database”), from the University’s Student Records system, after you complete or leave your course of study. At that point, the alumni database becomes the primary record of your ongoing relationship with the University, unless and until you commence another course of study at Sussex.

    When you give it to us directly

    You may give us your information in order to sign up for one of our events, register as a user of our Online Alumni Portal (previously known as SussexSphere), make a donation, complete one of our forms or surveys, or communicate with us. Sometimes when you support us, your information is collected by an organisation working for us (for example a fundraising agency), but we are responsible for your data at all times.

    When you give it to us indirectly

    It is likely that photographs will be taken at our public and alumni events. Any resulting images taken of you attending an event may be included in future publications or on the University's website. Notices will be posted at events and information made available if you do not wish to be included in any of these images. You can also opt out by contacting the Corporate and Alumni Events Team at events@sussex.ac.uk.

    Your information may be shared with us by independent event organisers, for example, the Brighton Marathon or fundraising sites like JustGiving or Hubbub. These independent third parties will only share your data with us when you have indicated that you wish to support the 快猫视频 and with your explicit and informed consent. You should check their privacy notice when you provide your information to understand fully how they will process your data.

    When you give permission to other organisations to share or it is available publicly

    We combine information you provide to us with information available from external sources. This is known as data- or tele-appending and enables us to contact you in the event that you change your address or phone number, or didn’t provide it to us. We also use this information to ensure that our communications reach our alumni and supporters and maximise the efficiency of our activities.
    The information we get from other organisations may depend on your privacy settings or the responses you give, so you should regularly check them. This information comes from the following sources:

    • Third party organisations

      You may have provided permission for a company or other organisation to share your information with the University specifically or with ‘other organisations’ more generally. This could be when you buy a product or service (for example post redirection service) or sign up with a networking site (for example LinkedIn, Graduway/”Sussex Connect”).

    • Social Media

      Depending on your settings or the privacy policies for social media and messaging services like Facebook or X (formerly Twitter), you might give us permission to access information from those accounts or services.

    • Information available publicly

      This may include information found in places such as Companies House, the Electoral Register, company websites, rich lists, social networks such as LinkedIn, political and property registers, and news archives.

  • Information we collect about you
    The information we collect includes:
    • Biographical information
    • Your gender
    • Contact details
    • Information about your time at the University, and other education history
    • Your views on, and affinity and engagement with the University
    • Your photograph
    • Your professional activities
    • Membership of groups, such as the Suss-ex Club and the Buzz Clu